Payment of deposits by guest or guest’s agent constitutes acceptance and confirmation by the guest and guest’s agent of the deposit, cancellation and use policies, restrictions, and additional information given in this Rental Agreement. A credit card is used by guest or guest’s agent for advance deposits or payments, guests and guest’s agent hereby agree to have the advance deposits and payments listed in the guest’s confirmation charged to the credit card, and further agree that said amounts shall be subject to the deposit and cancellation policies given in this Rental Agreement. Guest is responsible for payment of all nights confirmed, regardless of guest’s late arrival or early departure date. Guest further agrees that there are no warranties or guarantees on ski conditions, number of runs open, weather conditions, snow cover on the ski-in or ski-out access to the buildings, bike trail operating status, restaurant operating status or the operating status of any other amenity at the resort including pools, hot tubs and golf course. Cancellations by guest or guest’s agent must have a cancellation number to be valid. If all Deposit or Balance Due payments are not received by the due dates given on this Confirmation, this reservation will be considered canceled under the terms and conditions provided herein and are subject to the deposit and cancellation policies as outlined.
Renters through Tamarack agree to indemnify, defend, and hold TMA Technology and Operations Co. LLC, Tamarack Municipal Association Inc and Tamarack Homeowners Acquisition Co LLC harmless from all losses, expenses or damages of any nature whatsoever in connection with the rental and use of the unit and from liability for injury to any person or property on, about or in connection with the unit from any cause whatever, except to the extent such costs, expenses, damages or liabilities are caused by Tamarack’s own gross negligence or willful misconduct. Tamarack shall not be liable to the renter or to any other person for any error in judgment or for doing or omitting to do any matter or thing pursuant to the terms of this agreement, except in cases of willful misconduct or gross negligence.
At Tamarack, we make every effort to ensure that you get the property you request. If circumstances prevent us from honoring your specific request, we will transfer your reservation to a comparable or upgraded unit.
Check In and Check Out Time:
Check-in is at 4:00 PM and check-out at 11:00 AM. Early check-in times may be requested but are not guaranteed. Departures after 11:00 A.M. will be charged half of the daily rate and after 2:00 P.M. will be charged one full daily rent rate.
At the time of booking, 50% of the entire reservation will be collected. Final payment is due 30 days prior to arrival. All payments require a credit card. If final payment is not received in our office 30 days prior to arrival, the reservation may be canceled and is subject to cancellation policies as outlined. An updated confirmation notice will be sent for all payments received.
Housekeeping will be done at the end of your stay. For guest’s staying 3 nights or more we will provide a refresh service every 3rd day to include clean towels, removal of trash, & restocking of paper goods. If guests would like to purchase a mid-stay clean they may contact the front desk to do so. Mid-stay cleans to include: cleaning bathrooms, changing sheets, fresh towels, removal of trash, restock paper goods, sweeping, mopping, and tidying up. Mid-stay cleans will be billed at an hourly rate.
Right of Entry:
An authorized employee or repairman may enter the premises at any time in order to inspect, repair, and maintain the unit and in order to confirm that the unit is being used in accordance with the terms of these policies.
Occupant is liable for any damages to the premises and to the furnishings, equipment, and/or household items therein which occurred during occupancy, excluding normal wear and tear. Please report any damages to your unit during your stay and prior to your departure. Security Deposit: Upon check-in, a photo ID and credit card will be taken for incidentals and will be charged in the event any damages happen outside the normal wear and tear of the property during your stay. Also, if items are missing, ruined, or the property is left above normal dirtiness then we reserve the right to bill accordingly for these items. Our team will take photos of damaged items to provide guest. Our accepted credit cards include American Express, Visa, MasterCard and Discover.
Termination of Occupancy:
Tamarack is committed to being a good neighbor, and asks that you be considerate of those who are living near your unit. Unfortunately, from time to time some occupants disturb their neighbors, by creating excessive noise, smoke, or other nuisances. Tamarack Security enforces our noise ordinance between 10 pm and 7 am. Tamarack expressly reserves the right to terminate, at any time, your occupancy, and to evict you from the unit, in the event that complaints are reported which indicate that you are disturbing the neighbors. In that event, you will also forfeit all monies previously paid to Tamarack.
Pets are not allowed inside rental units or on the property unless expressly confirmed for the specific unit being booked during your reservation process. For units that allow pets, you can bring 1 medium sized animal and multiple animals are not allowed. If unauthorized pets are inside your unit, or on the property, it shall be cause for immediate termination of the Rental Agreement without refund and subject to $200 pet cleaning fee.
All properties are smoke free, including all public and private areas. This includes the interior of each hotel room, decks, patios, hallways, lobbies, garages, and pool and hot tub areas. If smoking occurs inside your unit, or on the property, it shall be cause for immediate termination of the Rental Agreement without refund and subject to $200 cleaning fee.
Large Gatherings/Rehearsals/Private Parties:
Large Gatherings/Rehearsals/Private Parties are not allowed in any of the units without permission from the property manager beforehand. An additional cleaning & rental fee will be charged at property managers discretion for large gatherings. Large gathering is defined by having an additional 5 or more guests over the amount of people a unit sleeps. If you have questions, contact the front desk.
Items Included in Rental:
All properties come with linens, towels, hand soap, & basic toiletries. Units offering a kitchenette or full kitchen will be stocked with the basic necessities needed for your stay. The number of plates & glassware corresponds to the number of guests a unit sleeps. If you require special pots & pans we suggest you bring them. Each unit is owned separately by individual owners so the amount of household goods and decor differs from property to property. We can only guarantee that they have the basics needed to be included in our rental program.
Fireplaces and Firewood:
Most units offer either a propane or wood fireplaces. Some offer outdoor fireplaces or fire pits for your enjoyment. Tamarack lodging will provide 1 bundle of wood per wood burning fireplace at check-in. If you require extra firewood you may contact the front desk to purchase additional bundles. We ask that you only burn in designated areas only and upon your departure you check to make sure all the fires are completely out before leaving.
BBQ’s & Gas:
Many of our units offer BBQ’s for the guest’s enjoyment. We are able to make recommendations to the homeowner as to the type of BBQ to provide, but in the end it’s their choice. Some BBQ’s are hooked into a gas line at the homes, while others have small propane tanks. If you find that you don’t have a full tank upon arrival then please contact us so we can bring you out a full tank. If a renter leaves a tank on after they leave resulting in the tank to become empty, then the renter will be charged for a replacement tank, otherwise the cost of the propane is supplied by Tamarack.
Tamarack has limited parking, especially during the winter months. Units in the Lodge at Osprey Meadows have access to use the underground parking garage and elevators for their convenience. For the townhomes & chalets there is a garage available at the unit for parking in and a driveway that only has room for 1 to 2 cars. Please check with the front desk to see how many vehicles a unit can accommodate as some only have room for 2 to 4 vehicles. Additional vehicles will have to be kept at Tamaracks lower parking lot. With this in mind, we don’t allow boats, RV’s, Motor-homes or trailer’s to be parked at the units. We have a large parking lot at the entry of Tamarack for these items to be kept. The parking lot is under 24 hour surveillance so it’s safe to use.
Air Conditioning: Very few of our units offer air-conditioning as it’s typically only needed for a few weeks out of the year. The best way to keep your unit cool is to open windows and sliding doors in the evening to cool the place down, then before it gets hot shut all the doors, windows, & close the blinds.
Cancellation Policy: Cancellations received within the 30 days of arrival date of reservation will forfeit the entire amount of the reservation, unless the property is re-occupied for the entire amount of the original booking. Cancellations made more than 60 days prior to arrival date will receive a full refund minus the 3% booking fee for the transaction. Cancellations made between the 30 and 60 days prior to arrival will forfeit their entire deposit unless the property is re-occupied for the entire amount of the original booking. Guests are responsible for all nights reserved. Individuals shall not be relieved of any portion of their reservation due to weather, flight cancellations or any travel related or other issues which may arise and which are not under the control of Tamarack Lodging Services Refunds will not be made for late arrivals or early departures.